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Cheque Printing

This window is used to design and display cheques that are ready for printing according to the organization's requirement. You can then print these cheques under System/Configuration/Print Cheques. It is also in this window that a specific / special printer for printing cheques is selected.

Note:
1. That you can only be able to print cheques using special Cheque template found in the report template of Loan performer installation directory i.e External files/ report templates/cheqtemplate. You can however change the location of these report templates.

2. Make sure that you create and use a copy of the report template for the chequetemplate so as to preserve the original for future use.

Loan Performer allows clients to receive and use cheque books on their various savings accounts. These can be provided for any of the savings products a client may have.

Note:

1. Loan Performer allows you to offer current accounts with cheque books to your clients. The account holders will be able to withdraw money from their accounts or to pay third parties within the MFI. All you have to do is to create a savings product and indicate the product allows cheque transactions by activating the check box “Product has cheque books” under System Configuration/Savings/Savings Accounts Settings.

2. The charges for cheque books or cheque leafs and other cheque transactions are defined under the menu System Configuration/Savings/Savings Accounts Settings and the GL accounts on which these charges are booked are defined under the menu System/Configuration/Savings/ Savings GL accounts.

3. To issue a cheque book or a cheque leaf to a client, go to the menu Savings/Cheque Transactions/Issue cheque books or single cheque leaf. These cheques are for internal use within the MFI and don’t have to go through the clearing house of the Central Bank since MFIs and SACCOS are not regulated by the Central bank. The cheque transactions updates the account of the client immediately and there will be no need to clear the cheque.

4. To make a withdrawal using an internal cheque within the institution under the menu Savings/Savings Withdrawal - Transaction Information, the LPF user has to tick the option "Cheque", then enter the cheque number and the amount to withdraw if the bearer is the account holder. In this case the cheque is just like a savings withdraw slip. However, if the account holder is not the cheque bearer, then the third party has to take the internal cheque to the issuer's MFI to be paid. In this case the LPF user contacts the issuer before honouring it under the menu Savings/Cheque Transactions/Honour Cheque Payments (There must be sufficient funds in the account). Then the user makes a withdrawal by cheque if the beneficiary wishes to have cash or a deposit by cheque on to the beneficiary's account. In case of insufficient funds, you can dishonour the cheque under the menu Savings/Cheque Transactions/Stop Cheque

5. However, if it is an external cheque i.e if the MFI disburses a loan by cheque to a client from it's bank or if a client makes a loan repayment from his bank by cheque, then the bearer has to present the cheque to his bankers and wait for some days for the cheque to clear. At the clearing house of the central bank, the beneficiary's bank contacts the issuer's bank to clear the cheque once cleared, the LPF user will clear this cheque under the menu System/Cheque clearing (There must be sufficient funds)

6. Loan Performer allows cheque printing in batches. For example if you disburse loans to 100 clients every 10th of the month, you can automate the cheque printing. Do the disbursing to the clients before actually calling the beneficiaries and save the cheques as a batch file. The user with the appropriate access rights can then print all the cheques in the batch file at a go under System/Cheques awaiting printing. Ensure that the option "Activate cheque printing" under the menu System/Configuration/Design and print Cheques is ticked, otherwise, the cheques won't appear in the window.

7. Loan Performer allows you to design your own cheques and define the printer to use to print them under the menu System/Configuration/Design and print Cheques. LPF comes with a cheque template as a sample you can use and the designing is done inside LPF by clicking on the button "Modify cheque template" or outside in the LPF installation directory (C:\LPF816\External Files\Report Templates). Note that the actual cheque books are printed using a special printer outside Loan Performer. You need to find a service provider in this field. With Loan Performer, you only print the necessary information on the cheque leaf inserted into the ordinary printer such as the cheque beneficiary and the amount. For example Loan Performer allows you to disburse loans by cheque to your clients.

8. Note that to work with cheques in Loan Performer, you should have issued a branch cheque book under the menu Support Files/Branch Cheque Book.

9. In addition, you can consult at any time the report on issued cheque books under the menu Savings/Savings Reports/Issued Cheque Books Report.

10. All cheques internal and external must be cleared under the menu System/Cheque clearing.

How to set the appearance/ design of a cheque leaf

To set the way a cheque leaf appears go to System/Configuration/Cheque printing. A screen will appear looking as follows:

Note: At Configuration you should activate cheque printing to be able to print cheques. This means that cheques can then be printed at disbursement and withdrawal of a time-deposit where they go into a batch file. Someone with the proper access rights can then print them all at a go at System/Print Cheques.

• Printer used for cheque printing: From the drop down list select the printer, which will be used for printing the cheques, e.g. "HP Laserjet Professional". The printers in the drop down list will be those that are installed on your computer.
• Location Cheque Template: Double click in the text field to browse and locate the set cheque templates. These cheque templates come as samples with Loan Performer installation and are located in the External files folder.
• Modify Cheque Template: Once a template has been selected you can modify it by clicking on this button. You will be able to adjust the number of lines and position of the variables according to the way your clients' cheque leaves are organized. The variables include; Name of beneficiary, Date, Amount and Amount in characters. See below: 

Click on the variable that you want to alter the position of, e.g., "Receiver" and drag it to the position you wish in alignment with your cheque leaf.

Click on the Save button to save the information and on the Close button to exit the menu.

Related Topics

Contact LPF live support for more information
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